Graduate Programs

G.S.A. Graduate Conference Funding Application

Application Submission Weeks (2008-09):

    • SUBMIT between June 9 and June 13, 2008
      (for conferences between 7/1/08 and 9/30/08 only)
    • SUBMIT between September 8 and September 12, 2008
      (for conferences between 10/1/08 and 12/31/08 only)
    • SUBMIT between December 8 and December 12, 2008
      (for conferences between 1/1/09 and 3/31/09 only)
    • SUBMIT between March 9 and March 13, 2009
      (for conferences between 4/1/09 and 6/30/09 only) )

Program Description:
G.S.A. Graduate Student Conference Funding is financed by the Graduate Student Assembly, in collaboration with the Graduate Support Programs Office and the Provost's Office. The goal of the funding is to enable more Carnegie Mellon graduate students to 1) make presentations at key conferences/exhibitions in their fields or 2) simply attend conferences and learn about the broader field of study to which they belong. This award is for $500 per student. It is considered a partial source of support and applicants are required to seek funds from the following other sources first, before applying for these funds, including: 1) funding from the conferences they will be attending or speaking at, 2) their own advisor, 3) their department and 4) their college. A letter from the applicant's advisor is required indicating whether there are department- and college-level options for alternative funding. Graduate students may not receive more than one Conference Funding award per fiscal year--that is, only one award between July 1 to June 30 of any given year. Approximately 90 awards will be distributed each fiscal year. Application is online: see below.

Selection Process:
Funds are awarded on a quarterly basis to allow students from all disciplines an equal chance to attend their fields' annual professional conferences, since these meet at different times of the year. Conference funds are not awarded ACROSS funding quarters. The conference for which you seek funding must occur during the funding quarter in which you apply. (See above for submission times and corresponding quarterly cycles.) Conference funds are intended as a ready resource for all graduate students and are awarded on a non-competitive basis, although there is a minimum quality threshold below which awards are not made and the application will not be considered complete without an advisor letter. Demand for conference funds consistently exceeds supply, so selection of conference fund recipients is by lottery. A week of application submission is followed by random lottery selection between applications that have met the threshold. Applications must be complete by the end of submission week, including advisor's letter of support, to be considered. The advisor's letter may be submitted via email, directly from the advisor's account to Nancy Klancher (klancher@andrew.cmu.edu). Turnover on conference funding applications is generally 2+ weeks from the end of submission week.






	
1) Student Information

	
	

	
	

		

			

				
 

					
			
				
 

					
			
				
 

					
		

		

			
				


					


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					Start Date in Program (semester, year):

				

					
			
				
 

					
			
				

					


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					I have completed:
				

					
			
				
 

					
			

				

					


					Master's Program
				

					
		

		

			
				
 

					
			
				
 

					
			
				


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					The following information is used for tracking and reporting purposes only and
					will not be used in the selection process. Selecting gender, race and/or
					citizenship is purely optional. We appreciate your help in completing this
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2) Conference Information

	
	

	
	

		

			

				
 

					
			
				
 

					
			
				
 

					
		

		

			
				


					


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3) Required Materials	

	
	
* Letter of intent briefly describing either your accepted presentation or anticipated networking possibilities and professionalizing activities and why either or both are important to your graduate career. Simply type or copy and paste the text into the following window before submitting your application	
		
		

	
		
	

	
	
* Budget of expenses and an explanation of other sources of potential and/or funded support. Simply type or copy and paste the text into the following window before submitting your application.	
		

		
		
	

	
	
* A copy of the documentation of acceptance (if you are presenting, not required for funding) that establishes that the presentation has been accepted at the conference. Simply copy as an excerpt and paste the text into the following window before submitting your application if the documentation is electronic.	
		

		
		
	

	
	
* A letter of reference from the applicant's academic advisor addressing the 
		importance of the project to the candidate's progress towards completing his 
		or her degree, including:	

	
	
    
		
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			the quality and promise inherent in the idea/evident in the proposal 
		
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			the relevance of the project within the broader field of study 
		
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			and the need for university support due to a lack of sufficient department or grant funds 
		
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	The advisor's letter may be submitted via email, directly from the advisor's account to Nancy Klancher (klancher@andrew.cmu.edu)
	
	

		


		By submitting this application, the student verifies that all departmental
		options for funding have been explored and exhausted.